PO processing glossary
Last updated: 2026-10-01
Short definitions of the terms used across Novatra's PO Entry Sprint.
What is a purchase order (PO)?
A document a customer sends to a distributor listing the products, quantities and terms they want to buy.
What is a recurring PO layout?
A PO format that arrives repeatedly with the same structure, typically from the same customer or customer system.
What is PO entry?
Manually retyping purchase-order lines into a spreadsheet or ERP. It is the repetitive work Novatra aims to reduce.
What is a draft row?
One structured spreadsheet line produced from a PO line item, waiting for human review.
What is an exception?
A field the workflow could not read confidently, such as a missing or unclear SKU. It is flagged for a reviewer instead of being guessed.
What are acceptance criteria?
Written, agreed tests — representative documents, critical fields and an exception ceiling — that decide whether the sprint is delivered.
What is review-ready output?
A spreadsheet of draft rows and flagged exceptions, ready for a person to check and approve.
What is managed operation?
An optional monthly service, at ₹15,000/month, in which Novatra monitors and supports the workflow within limits agreed in writing.